Office of the Executive Vice President and Provost

Promotion and Tenure

Posted: April 26, 2013

Below you will find the instructions, forms and other information necessary for the 2013-2014 tenure & promotion cycle (i.e. tenures and promotions which will become “effective 2014.”)


We believe this packet is a significant improvement over past years and that it responds to the most urgent of the specific recommendations for greater clarity and information management in the form from the Faculty Senate P & T committee and from the president and provost. Thus, the packet provides more extensive instructions than in past years, and the instructions as well as forms and templates have been standardized and updated. No new sections have been added to or removed from the form. Moreover, there is no change to the information requested by the application form or any of the templates. As detailed in the "table of contents" and the “highlights” documents in the enclosed packet, improvements have been made for ease of entry and ease of reading, and in some cases; instructions have been edited for clarity and enhanced to provide clearer guidance in some areas (notably how candidates report certain research achievements and how candidates make the case for their promotion/tenure).

In no cases do these materials represent a change in standards or policy. Indeed, the only additional information that these instructions request is that existing department/unit promotion and tenure standards be given to the applicant, to external referees and included in the application dossier as it goes forward. When an established unit-level standard, policy or procedure is in place but may not be stated in the unit-level guidelines, these can be stated clearly for higher-level committees by candidate, chair/director and/or dean.

Because these are newly updated forms, it is possible that some faculty may have already begun to complete the packet using the 2012 materials. This poses no problem in the case of waivers of right to review external letters or templates for external referee letters. In the case of the application form itself, if special circumstances warrant, arrangements can be made with the Provost office directly. 

Please visit the promotion and tenure webpage for more information. Any questions or concerns about the 2013-2014 promotion and tenure process – from applicants, committee members, or administrators -- may be addressed to the Provost’s office, through Elisa Watts (elisa.watts@unlv.edu, 895-2322). Questions concerning bylaws or the Faculty Senate P&T committee, which will be chaired in 2013-2014 by Shannon Sumpter, may be addressed to the Senate office (faculty.senate@unlv.edu, 895-3689).  


Contents of the Application packet

1. Informational Documents found in the packet 

  • Consolidated Instructions Last Updated: June 12, 2013
  • P&T: Checklist: List of documents and tasks organized by role in the process. Last Updated: April 24, 2013
  • P&T: 2013 Highlights: Itemized list of improvements and updates to the application form. Last Updated: April 22, 2013
  • P&T: Applicant Instructions: Information for applicants on deadlines and process, guidance on content for the application and opening statement, and compliance statements. Last Updated: April 29, 2013
  • P&T: Governing Documents: References and links to relevant passages of NSHE Code and UNLV bylaws. Last Updated: April 22, 2013
  • P&T: Adobe Reader Instructions: Instructions on how to enter information into, save, print and digitally sign the Adobe Reader application form. Last Updated: May 7, 2013
  • P&T: Process Flowchart: Graphic demonstrating the workflow process from faculty member’s application to Board of Regents approval. Last Updated: April 22, 2013

2. Forms and templates to be completed as part of the P&T process

  • P&T: Waiver Form: Candidate’s acknowledgement and waiver of right to view external referee letters. Should be completed, printed, signed and submitted to chair with proposed names of external referees (in late spring prior to P&T review). Last Updated: May 3, 2013
  • P&T: Application: Candidate’s application form, to be completed, signed digitally and submitted as a .pdf file to department chair/ school director or dean’s office (as appropriate). Last Updated: May 10, 2013
  • P&T: Chair's Cover Sheet: Informational sheet with name and contact information for applicant, department committee chair, department chair, college committee chair, dean, and external referees. To be completed by department chair, school director or dean’s office (as appropriate) and signed digitally, saved and attached to the completed application. (Separate instructions on document handling will be made available to chairs, directors and deans.) Last Updated: April 22, 2013
  • P&T: External Referee Request Letter Template (Promotion ONLY): For use by department chair, school director or dean’s office to solicit external referees for promotion applicants. Last Updated: April 22, 2013
  • P&T: External Referee Request Letter Template: For use by department chair, school director or dean’s office to solicit external referees for promotion and tenure applicants. Last Updated: April 22, 2013
  • P&T: Faculty Evaluation Feedback Template: For use by deans to notify candidates of the recommendations that have been submitted to the Provost’s office. Last Updated: April 23, 2013
  • P&T: Department Evaluation Form: For use by department committee chairs to record vote tallies and the written recommendation of the committee. Should be completed, signed digitally, and transmitted, as appropriate to the department chair/director who will add his/her evaluation and then sign the form digitally to lock. Last Updated: August 6, 2013
  • P&T: College Evaluation Form: For use by college committee chairs to record vote tallies and the written recommendation of the committee. Should be completed, signed digitally, and transmitted, as appropriate to the dean who will add his/her evaluation and then sign the form digitally to lock. Last Updated: August 7, 2013

3. Definitions

  • “Packet” refers to the blank application and other forms and templates, plus instructions.
  • “Application” refers to the application form itself.
  • “Dossier”: Completed application form, chair’s cover sheet, external referee letters, past annual evaluations and mid-tenure review (when appropriate), and recommendations as added by each subsequent level of review.
  • “Supporting materials” refers to the material submitted in support of the dossier – publications or other research works, syllabi/ teaching portfolios, letters of recognition for service work, etc.
    • A sample of these, notably key research/ creative works, will be sent to external referees.
    • Supporting materials are generally submitted to the department (or generally the lowest level unit to consider the application) and remain on file for reference until the process is complete, but these materials do not advance forward to higher levels of review unless requested. They therefore will not need to be added to what is defined below as the “dossier.”

Last Updated: May 13, 2013

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