General

You may be reimbursed for travel, lodging, and per diem expenses after your visit. Before you travel, you must receive approval from the interviewing department for your travel expenses. After your travel, you must provide original receipts to receive your reimbursement.

Reimbursement may be made for:

  • Airfare
    • Requires a passenger itinerary invoice receipt. When flying, additional fees such as an upgrade to the Business Select, early bird check-in, flight insurance, non-mandatory seat selection, or fees for more than one checked bag, etc. will not be reimbursed. TSA pre-check or similar fees will not be reimbursed.
  • Lodging
    • Requires a detailed hotel bill showing a zero-dollar balance and your method of payment. The rate cannot exceed the GSA rate for Las Vegas.
  • Public ground transportation (i.e., taxi and shuttle service) to the airport.
  • Parking charges at the departure airport.
  • Personal vehicle mileage at the standard rate for the convenience of the university or half the standard rate for the convenience of the traveler.

Reimbursement may not be made for:

  • Tips or gratuities
  • Room service
  • Personal phone charges (non-UNLV business-related)
  • Personal incidentals
  • In-flight meals
  • Rental car vehicle costs

It is your responsibility to inform the department representative at least three working days before your arrival of any special accommodation needs you may require during the interview process.

Lodging

You must coordinate with the department representative to receive the approved rate.

Meals

UNLV will reimburse meals per diem when you are in travel status (no receipt required) as follows:

Meals
Meal Amount Meal Time Frames
Breakfast See GSA Table for the Meals & Incidentals (M&IE) Breakdown 12:01 a.m.–10 a.m.
Lunch   10:01 a.m.–3 p.m.
Dinner   3:01 p.m.–Midnight

Reimbursement

To obtain reimbursement for expenses other than meals, you must submit original expense receipts.

1099-MISC/W-2 Reportable Income. There may be tax consequences associated with your reimbursement when there are unusual circumstances. You should explore these with a qualified tax specialist.

Notice: Only interested candidates should accept an invitation to interview. If a candidate declines an offer letter, UNLV may opt not to reimburse the candidate for interview expenses

Reference