Conference Minutes

2007 RCML Business Meeting Minutes
March 2, 2007

Cleveland, Ohio

President Bea Babbitt welcomed all and thanked those who had helped her.
 
Secretary Diana Perdue presented the minutes from last year. She asked everyone to mentally add a correction in item 5 (VP for Pubs report) to thank journal editor Jean Schmittau for services rendered. There were no corrections and additions to the minutes; motion and second to approve minutes with unanimous approval.
 
Treasurer Dixie Metheny presented the financial report. We are in good standing financially with a balance of $7,256.74. This year’s conference registration has gone well and we have passed the break even point.
 
Roland Pourdavood reported that 39 active members. Membership should be renewed by the end of each year (December). A follow-up email in January will remind members to renew membership of $28. Please note that registration for conference should be paid separately from membership fee. Please check the conference program for your correct email address and let him know of any corrections.
 
Anne Reynolds, VP for Publication, thanked Editor Jean Schmittau and commented on the high quality and diversity of articles. There is a consistent flow of articles for review and members were encouraged to submit worthwhile articles. The backlog was corrected until the hiccup in the edition. Volumes 28 (3&4) and 29 are in the publisher’s hands and should be received quickly. There seems to be a change at the printers, but by the end of spring it should be back on track.
 
Michael Naylor has done a good job on the INTERSECTION newsletter with interesting, entertaining and thoughtful mathematics. Anne Reynolds thanked Michael; he has agreed to continue in that role for a little while.
 
Ryan Speer maintains the website. Anne Reynolds thanked him and asked members to please report glitches for immediate attention.
 
David Boliver, VP for Conferences, gave a hand to all involved in this conference historically. Future conferences should be pinned down, as conference 2008 fell through on preparations. Everyone was invited to Oklahoma City on 6-8 March 2008. Help from multiple institutions has enabled this conference to be put together. The three co-chairs for the 2008 conferences are Darlinda Cassel (UCO, Stacey Reeder (OU) and Julianna Utley (OSU). The theme will be “Math for All” and the dates have been cleared from conflict with the Big 12 Championship. Patrick Wachira played a DVD movie from the OK Travel and Convention Bureau. There will be a meeting at 10:20 in the Stillman Room if anyone is interested in hosting a future conference in a warmer place than Cleveland.
 
Bea Babbitt gave recognition and thank you awards to the following:
Roland Pourdavood -- 2007 Conference Chair
Anne Reynolds and Patrick Wachira – program co-chairs
Diana Perdue – secretary
Anne Reynolds – VP for Pubs
Sally Robison –conference committee 2004-2007
Bob Mann –conference committee (not in attendance)
Jean Schmittau – editor of FOCUS
Michael Naylor – Intersections newsletter editor
Bill Speer – archivist
Roland Pourdavood – membership chair
 
As her last official duty, Bea thanked Pat Lamphere-Jordan as President Elect and announced that she can now take over. Pat was then greeted and welcomed.
 
Roland Pourdavood reported 70 proposals with 3 cancellations due to weather. There were 88 registered with 75 in attendance at conference.
 
Pat Lamphere-Jordan introduced new officers:
Elaine Young -- Secretary
Sheryl Maxwell -- VP Publications
Dixie Metheny will continue as Treasurer
David Bolivar will continue as VP of Conferences
New conference committees: Keith Adolfson and Darlinda Cassel are already on committee; Julianna Utley and Stacy Reeder are joining conference committee.
David Bolivar is willing to travel to train local conference committee members. He encourages conference proposals to be submitted for the next three years.
 
Pat Lamphere-Jordan thanked Bea Babbitt for her time as president and apologized for any anticipated headaches as past president. Bea was presented a plaque acknowledging her service.
 







President Bea Babbitt called the meeting to order at approximately 12:05 p.m. The meeting was held at the International Gaming Institute located  on the campus of the University of Nevada, Las Vegas. President Babbitt welcomed everyone to the meeting and gave a brief history of RCDPM / RCML that included a reminder of our “roots” in special education and an overview of past locales for the Annual Conference.

Item 1: Approval of Minutes for Last Year’s Meeting

The minutes of the annual meetings are published in Intersection Points in the April issue, they are included on the RCML website, and they are posted at the Annual Conference in the registration area. David Davison called for approval of the minutes. Dixie Metheny seconded the motion. The minutes were approved.

Item 2: Treasurer’s Report

Winifred Mallam presented the Profit and Loss report for 2005. RCML had approximately $3,800 in income generated by membership dues and $9,100 in income generated by program registration. Expenses incurred during the calendar year 2005 for the 2005 conferences, Focus, membership dues for Triangle Coalition, office supplies, plaques, postage, printing, and web master honorarium totaled approximately $10,200. When income generated by interest and back service charges were calculated, the net result was a gain of approximately $2,700 for the period January through December 2005. The total assets of RCML in both operating and conference accounts are approximately $33,700. Melfried Olson moved that the treasurer’s report be accepted and Sue Brown seconded the motion. The motion passed unanimously.

Item 3: Membership

Roland Pourdavood reported: RCML has 202 active members. He also suggested implementing a “two check” policy for accounting purposes: one check to pay for annual dues and a separate check to pay for conference registrations. He gave two reminders to members: (1) check and confirm contact information is correct, and (2) membership dues are payable at the end of the year (December 31st).

Item 4: Past President’s Report

Sheryl Maxwell gave the results of the election. She announced the new board members:
President Elect 2005-2006 Pat Lamphere-Jordan
Treasurer 2006-2008 Dixie Metheny
Conference Committee 2006-2009 Stacy Reeder
Keith Adolphson
Vice-President for Conferences 2006-2008 David Boliver


President’s Report

Bea announced all members of the executive board were present for the executive board meeting and that everything was “going smoothly”.

Vice President for Conferences Report

David Davison announced that there were no paper awards again this year. The papers submitted did not meet the criteria for acceptance. He reviewed the intent / purpose of the awards.  David announced that the 2007 RCML Conference would be in Cleveland, Ohio. The call for papers was distributed. The deadline for proposals is September 30th.  David issued invitations for possible sites for future conferences.

Item 5: VP for Publications Report

Anne Reynolds reported that Focus (Volume 4 Winter) was in the mail now and that the delay was due to the printers. She announced that the problems have been resolved and that the following issues should be timely. She thanked Michael Naylor for his wonderful work on the newsletter, “Intersection Points”, and announced that the electronic distribution method was working well. Anne also thanked Ryan Speer for his excellent work with our web site.

Awards / Recognition
Bea Babbitt presented recognition plaques to conference chairs and outgoing officers:
Jeff Shih, 2006 Conference Program Chair
Bill Speer, 2006 Conference Chair
Sheryl Maxwell, Past President 2005-2006
David Davison, Vice President for Conferences 2004-2006
Winifred Mallam, Treasurer 2004-2006
Mary Enderson, Conference Committee, 2003-2006
Michael Naylor, Conference Committee, 2003-2006

Nomination of New Officers
President-elect Pat Lamphere-Jordan distributed nomination forms for our fall elections. The available positions will be: Vice President for Publications, Secretary, and two conference committee members.

Closing
The President closed the meeting at approximately 1:15 p.m. The motion to adjourn was given by Pat Lamphere-Jordan and seconded by Ginny Usnick.

Submitted by: Diana S. Perdue

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