Conference Minutes

2004 RCML Annual General Meeting Minutes
February 20, 2004

President Sheryl Maxwell called the meeting to order at 12:20 p.m.  The meeting was held in the Grand Pavillion at the Westin Hotel in Oklahoma City.

Sheryl Maxwell welcomed both old and new members.

Item 1:   Approval of minutes for last year’s meeting

Secretary Sue Brown announced that RCML informed members of the minutes in three ways.  First, they are published in Intersection Points in the April issue, second they are included on the RCML website.  And finally, they are posted at the Annual Conference in the registration area.  She asked if there were any questions on the minutes.  There were none.  Jayne Fleener called for approval of the minutes.  Azita Manouchehri seconded the motion.  The motion passed unanimously.

Item 2:  Treasurer’s Report

Jayne Fleener presented the Profit and Loss report for January through December 2003.  RCML had approximately $3,500 in income generated by membership and approximately $10,000 in income generated by conference registration.  Expenses incurred during the calendar year 2003 for the 2003 conference, Focus, office supplies, plaques, postage, printing, and web master honorarium totaled approximately $8,000.  When income generated by interest and back service charges were included, the net result was approximately $14,000 of income during calendar year 2003.  Dixie Metheny moved that the treasurer’s report be accepted and David Davison seconded the motion.  The motion passed unanimously.

Item 3:  Past President’s Report

Past President Ginny Usnick introduced the officers elected for 2004-2006:

Item 4: President’s Report

Sheryl Maxwell announced that at future conferences, speakers would be expected to register for the conference.  If they do not register, they will be dropped from the program.  She also announced that the board was in the process of revising the duties of the officers with by-laws being assessed.

Item 5:  Vice President for Conferences Report

Kay Wohlhuter reported the following:

Kay thanked Jayne Fleener and Anne Reynolds for organizing the 2004 Conference. Jayne asked the members to complete the conference evaluation report.  Jayne thanked the following OU graduate students for their work with the conference:

She also recognized van drivers Carlos Rodriguez and Marco Columbus.  She reminded members to attend the Botball exhibition and the dinner Friday night.

Jayne also announced awards that were initiated at this years meeting:  Most Outstanding Young Career Research, Most Outstanding Empirical Research, and Most Outstanding Historical/Theoretical Research.  She recognized the following:

Most Outstanding Young Career Research: George Abshire
Most Outstanding Empirical Research: Kristine Montis

Kay introduced the members of the Conference Committee

She also announced that the 2005 RCML Conference would be held in Little Rock Arkansas and introduced Carolyn Pinchback and Donna Foss.  They reported they were happy to host the conference in Little Rock and a shuttle would be available from the airport to the hotel.

Kay asked anyone interested in hosting a future conference to contact David Davison.  She also announced Winifred Mallam and Roland Pourdavood were going off the Conference Committee; she presented a certificate of appreciation to Winifred.

Item 6: Vice President for Publications

Alan Zollman announced members should have received the summer 2003 Focus within the last two weeks.  RCML has had problems with the publisher of Focus (over many years), which resulted in the publication delay.  Focus is three issues behind currently.  The executive board will look into ways to get caught up.  The description on the inside cover of Focus has been changed to indicate the correct editor, Jean Schmittau. If anyone is having problems with Focus, they were asked to contact Alan. Also, the RCML web site is updated on a frequent basis and members were asked to contact Alan if they have ideas for the web site.

Dan Brahier announced that three issues of the newsletter Intersection Points were mailed in 2003.   This was accomplished at a lower cost than in the past since more information is published on the web site.  Dan thanked:

Roland Pourdavood for his work with membership
Rama Menon for writing “Musings”
His office staff for their assistance
Ryan Speer for maintaining the website.

Dan announced that currently the newsletter is available both electronically and as a hard copy via US mail.  He also announced that as of December 2003, RCML had 174 members, 22 do not have email addresses, and 14 newsletters were undeliverable to the email address in the database. He also reported that some organizations, such as SSMA, were distributing newsletters in electronic form only.

Item 7:  Old Business

Sheryl asked the members of the 2003-2004 board to stand.  She then asked the members of the 2004-2005 board to stand.  She presented gifts to the following outgoing officers:

Item 8: New Business

Bea Babbitt announced RCML is looking for officers for 2005-2006 and nomination forms are available on each table.   The following are the positions available:

There was no further new business and President Sheryl Maxwell closed the meeting at 1:10 p.m.

Submitted
March 1, 2004
Sue Brown

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