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About our Topics
The following topics are provided as a convenience. It does not reflect the entire list of policies and procedures in place at UNLV. However, we have attempted to list all topics as they relate to the Accounts Payable Office.
If Policy or Procedure has been changed, and is not reflected on these pages, the most current approved document will be in effect. We will make every attempt to update these pages in a timely manner. If you find a topic that needs to be updated, or included, feel free to contact us.
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Accounts Payable Topics:
Accounts Payable topics is in the process of being updated. Please contact Accounts Payable for the most current information.
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Alcohol Policy:
Restrictions and requirements regarding the purchase and consumption of alcohol on campus.
Check With Order:
Why you would pre-pay a vendor, and how to have a check issued.
Check Cancellation:
When a check is no longer required, this is how you would return and void it.
Check Stop Payment:
When you send a check that you want to cancel, before it is cashed.
Expense Transfers:
Reassigning accounts through the Controller's Office by Journal Voucher.
Foreign Bank Drafts:
How to issue a check to a foreign vendor, that does not accept US Funds.
Gift Certificates:
UNLV's policy on the purchase and use of Gift Certificates.
Host Policy:
UNLV's policy on hosting and State requirements.
Independent Contractors:
Make the distinction between an Employee and Independent Contractor.
Memberships, Dues, Licenses:
What these are, and how you would pay them.
Moving Policy:
Money paid to employee candidates for Moving Expenses.
Nonresident Aliens:
UNLV policy regarding Nonresident Alien payment and reporting.
Non-Reimbursable Expenses:
Don't purchase that item. This is what UNLV won't reimburse you for.
Payment Vouchers:
How to complete and submit this multi-purpose document.
Petty Cash Replenishment:
How to replace funds in an authorized Petty Cash Account.
Pre-entered PV's:
Payment Vouchers that are entered in to our financial system, to save time.
Receipts Policy:
What constitutes a valid receipt for documentation purposes.
Refunds:
When a vendor sends you a check, this is how you put it back in to a UNLV account.
Research Participants:
Guidelines to solicit and protect research participants.
Signature Stamps:
The Signature of an authorized individual can not be duplicated.
Sodexho Marriott Payment:
Description of the vendor for on-campus hosting, and how to issue payment.
Sponsorship:
Procedure to use UNLV funds to sponsor an event, organization or activity.
Subscriptions:
How to subscribe and issue subscription payments.
Taxation of Prizes and Awards:
Before you issue that check, read this outline for IRS requirements.
Tax Exemption:
UNLV does not have to pay Sales
or Use Tax. This provides the supporting documentation.
Telephone Services:
Phone services must be documented in accordance with Board of Regents Policy.
Vendor Credits:
If a vendor issues a credit memo, this is how you reimburse your account.
Vendors that don't Accept PO's:
Vendors that won't allow you to place orders by UNLV purchase order.
Wire Transfers:
How to process a wire transfer from
a UNLV account.
Airline Policies:
Policies from various Airlines regarding ticketing. (Subject to change)
Airline Tickets:
How to make travel arrangements and purchase airline tickets.
Before Traveling by Airline:
What you should know before you fly.
Candidate Travel:
Details on travel for UNLV Candidates.
Conference Registration:
How to pay for your conference registration, and the documentation required.
Corporate Travel Card:
Details on the Diners Club Card. It is a Personal Credit Card used for travel.
Foreign Per Diem:
Per Diem rates for foreign travel as outlined by the Federal government.
Lodging Allowances:
Amount allowed for lodging for in-state and out-of-state travelers.
Lodging Properties:
Contracted lodging and in-state lodging allowances.
Meal Per Diem:
Rates of allowable reimbursement for daily meals.
Motor Pool Vehicle Rental:
How to use a UNLV fleet vehicle for your traveling needs.
Moving Policy:
Money paid to employee candidates for Moving Expenses.
Non-Reimbursable Expenses:
Don't purchase that item. This is what UNLV won't reimburse you for.
Personal Auto Reimbursement:
Rates that you may claim for personal mileage reimbursement.
Personal Vehicle Use:
Policy regarding your vehicle used for business purposes.
Rental Cars:
Policy regarding rental cars, and insurance.
Travel Agencies:
These are the Agencies that UNLV has contracted for Travel.
Travel Forms:
Forms that are used for Travel Claims and reimbursement.
Travel Manual:
Download the manual containing UNLV's entire Travel Program.
Sub Object/Revenue Codes:
The list of accounting codes used for description in all account related documents.
Travel Insurance:
UNLV's contracted business travel insurance for medical, personal and travel emergency assistance.
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