Car Rental Policy

Description

Pursuant to the State Administration Manual (S.A.M. 0218.0) the following procedures are mandatory when renting vehicles. This policy applies to University employees and registered volunteers. When renting a vehicle the driver does not need to purchase the additional insurance coverage offered by the vendor, as all insurance needs have been negotiated into the price of the vehicle, as long as the renter uses the mandatory account number.

Policy: In-State Rentals

Las Vegas
All car rentals occurring within Las Vegas are required to rent with Enterprise (formerly UNLV Motorpool).

• Reservations with Enterprise using a Purchase Order
• Reservations with Enterprise using a credit card
  

  • Enter Corporate Number NA5443 in the "Optional" field
  • When prompted use PIN # UNL

Reno
All car rentals occurring within the Reno/Carson City area are required to rent through the State of Nevada Motorpool. Refer to "Vehicle Pick-up and Drop-off Instructions" for after hours pick-ups, drop-offs and vehicle shortages.

• Reservations with State of Nevada Motorpool
• State of Nevada Motorpool Forms
• Vehicle Pick-up and Drop-off Instructions
  

Policy: Out-of-State Rentals

All out-of-state car rentals must be rented through one of the contracted car rental agencies. Detailed agency information can be found on the State of Nevada Purchasing website. When making reservation use appropriate account number to ensure accurate pricing and insurance.

• Reservations with contracted car rental agencies

Additional Information

Risk Management and Safety
To view information regarding vehicle operation, insurance coverage and maintenance of UNLV, State Motorpool, rental and personal vehicles visit the Risk Management and Safety website.

Accident Policy
Should an employee be involved in an accident involving a rental car, the employee should immediately report the accident to (1) the rental car agency; (2) Michael Means of UNLV Risk Management and Safety at (702) 895-4226.

Facilities
The Facilities website contains additional information on the above policies.