::: UNLV Accounts Payable Office :::

All travel effective January 1, 2009 will use the following reimbursement rates. These rates are subject to change by the Board of Examiners.

The federal government has recently decreased the standard mileage rate for transportation expenses from 58.5 cents per mile to 55 cents per mile effective January 1, 2009. For employee using his/her own personal vehicle for the Universities convenience, the mileage reimbursement rate has been decreased from 58.5 cents per mile to 55 cents per mile.

For an employee using his/her own personal vehicle for the employee's convenience, the employee will be reimbursed at one-half the standard mileage reimbursement rate,which has been decreased from 29.25 cents per mile to 27.5 cents per mile.

Travel beginning January 1, 2009:

When a private car is used for employee convenience, the employee shall be reimbursed 27.5 cents per mile.

An employee using his own person vehicle for UNLV's convenience will be reimbursed 55 cents per mile.

When an employee/student/volunteer uses someone else's personal vehicle, the traveler will be reimbursed 27.5 cents per mile.

Fuel purchases will not be reimbursed except for vehicles leased from recognized vehicle rental agencies.

Reimbursement of local mileage using a personal vehicle (within 50 miles of the traveler's principle work site) will be processed using sections I and III of the Travel Document or a Payment Voucher with an attached and completed Mileage Log.

Travel beyond 75 miles of the principle work site will be processed using a Travel Document with an attached and completed Travel Itinerary Worksheet and Mileage Log or MapQuest/Equivalent.

UNLV convenience vs. employee convenience is determined on a case by case basis. Justification for UNLV convenience may be required prior to reimbursement. Contact the Assistant Controller for Accounts Payable at 5-1143 for assistance in determining UNLV convenience vs. employee convenience.

Scenario #1 - Employee convenience: A traveler has just given birth and is breast-feeding. She decides to take her infant with her while her spouse drives her to her destination for university business. The cost of mileage at the full rate of 55.0 is more than the cost of airfare. It's the traveler's decision to not take the most economic mode of transportation due to personal circumstances. The traveler can only receive half of the per mile rate at 27.5 cents per mile.

Scenario #2 - Employee convenience: A traveler does not fly due to personal reasons, such as fear of flying. The traveler can only receive half of the per mile rate at 27.5 cents per mile.

Scenario #3 - Employee convenience: A traveler is combining university business with personal leave time and decides to drive because family is traveling also, or is traveling alone and wishes to have their vehicle once the leave time starts. The traveler can only receive half of the per mile rate at 27.5 cents per mile.